La GED : un logiciel qui menace les métiers d’archivistes et de comptables en 2021

Temps de lecture : 2 minutes

Hello World,

Hier j’ai eu le privilège d’assister à la présentation d’une solution de Gestion Electronique des Documents (GED) et j’ai malheureusement perçu un détail alarmant pour nos ami(e)s archivistes et comptables. Si les process et la gestion documentaire sont fastidieux dans votre lieu de travail, cet article est pour vous!

C’est quoi la GED ?

La GED est outil qui facilite le partage et la recherche des documents dans votre système d’information.

Comment ça marche ?

Pour se faire, le serveur de GED doit s’intégrer (s’accoupler) à votre système d’information.

Imaginez simplement tous vos process nécessitant le déplacement physique d’une tierce avec des documents papiers (factures, bon de commande ,etc.) pour validation ou signature être fait en quelques clics sur votre PC.

Les signatures dans la GED

Elles sont numérisées et il existe un certificat délivré par l’Agence Nationale de la Certification Electronique (ANCE).

Des équipements en voie de disparition

En effet, le serveur de GED va très vite remplacer votre serveur de partage de fichier ou même sharepoint pour les PRO Microsoft.

Mais vous pouvez simplement penser à utiliser votre serveur de fichier comme serveur GED , en installant le logiciel sur ce dernier si il répond aux prérequis.

Des métiers en voie de disparition

Les tâches de la comptabilité & la trésorerie sans la GED (5 personnes au minimum) Les tâches de la comptabilité & la trésorerie avec la GED (une personne au maximum)
– Dispatching aux Directeurs d’activité
– Copie pour imputation compta
– Saisie compta
– Archivage compta
– Etablissement des chèques
– Imputation Tréso
– Saisie Tréso
– Archivage Tréso
– Visa Electronique (en un clic)
– Possibilité de déverser les écritures comptables sur l’ERP (en un clic)
– Choix du numéro de compte (en un clic)
– Validation (en un clic)
– Archivage automatique (en un clic)

il est important de mentionner que la GED permet de faire un pas de géant vers l’utilisation du zéro papier en entreprise. Il s’agit d’une réduction de charge considérable.

A travers ce tableau nous observons qu’avec la GED il y a un gain de temps et une suppression des tâches et postes au niveau de la comptabilité et de la trésorerie. Ne sont en reste les services de recouvrements et d’archives.

La plus part des solutions de GED intègrent un SAE ( Système d’Archivage Electronique) ce qui menace sans doute le métier d’archiviste.

L’application mobile GED, un atout majeur pour le DG

En outre la centralisation des flux, le partage et la recherche rapide d’informations sur le réseau, certaines solutions de GED sont équipées d’une application mobile permettant aux directeurs et aux responsables de valider des documents depuis leurs smartphones. Un atout majeur pour un responsable qui effectue plusieurs déplacement.

En conclusion

En vue de manière à permettre la conservation de certains postes de la comptabilité et du métier d’archiviste, il serait judicieux de la part des responsables d’entreprises de s’interroger sur les opportunités qu’offre la GED en matière de reconversion de métiers en 2021.

2min en vidéo pour résumer la GED

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  1. A la lecture de la présentation nous pouvons noter que la GED est un logiciel qui va contribuer à augmenter le chômage et de l’autre côté faire économiser les entreprises en charges de personnel. Pour faire ressortir ce dernier avantage concrètement il aurait fallut opposer le minimum de personnel sans la GED au maximum de personnel avec la GED.

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